Job Title:Program Coordinator Assistant
Reports To:Executive Director
FLSA Status:Non-exempt, paid Hourly
Summary: This position is the right hand to the Executive Director. This position will assist with overseeing daily residential activities to ensure smooth operations, providing qualified staff, and maintaining all aspects of personnel administration by performing the following duties.
Duties and Responsibilities include the following. Other duties may be assigned.
1. May contribute to in developing and maintaining an effective organization through the selection, training, compensation, motivation, termination, and review of employees.
2. Provides supervision, protection, and care of residents individually and in groups.
3. Documents residents progress; identifies possible need for professional services; communicates such findings to professional staff.
4. Researches, develops, and implements comprehensive benefits program for employees to include completing appropriate paperwork and processing updates as needed.
5. Assists with employee policies and procedures manuals and employee handbook to include processing updates and distribution of changes as needed.
6. Maintains personnel files to include updating information as needed.
7. Prepares and processes employee payroll to include updating records as needed.
8. Maintains absentee records to include recording hours and notifying management of time away from work.
9. May assist in resolves employee problems/complaints in a professional and timely manner and notifies appropriate management.
10. Direct liaison between Executive Director and staff.
11. Once trained, will acts as Safety Coordinator, and implements Illness and Injury Prevention Program (IIPP) to include initial training of new employees.
12. Maintain confidentiality as required licensing, HIPPA, and other regulatory agencies.
13. May be required to provide coverage for Executive Director.
14. Performs other related duties as assigned.
Education and Experience:
• High school diploma or Associates Degree with course work completed. Preferred is combination of education and experience.
• Prior program coordinator assistant or personnel assistant of 1-year related experience is required.
• Confidential, positive attitude, and has strong skills in crisis management and intervention is required.
• Must be a self-starter, have strong organizational skills, and be able to multitask duties is required.
• Must display a friendly, courteous, and helpful attitude toward other residents, employees, vendors, and the public.
• Must be able to successfully pass the DHS background check and drug test.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Certifications, Licenses, and Registrations: Must maintain a valid driver’s license, acceptable driving record, and carry state required auto insurance.
This position requires interfacing with all members of the public including elected officials, business and property owners, residents, community members, government staff, vendors, and professional service providers. Capability to communicate effectively in writing as appropriate for the needs of the audience. Ability to effectively use communication skills to present information accurately and clearly in one-on-one and small group situations with colleagues, outside vendors, students, parents, community members of the organization.
Exercises innovative and analytical thinking and exhibits strong problem-solving skills. Capability to analyzing data. The ability to choose the right mathematical methods or formulas to solve a problem.
Demonstrates effective leadership, trust building, conflict resolution skills and work independently.
Computer Skills and Office Equipment:
To perform this job successfully, an individual should have the proficient computer skills including experience in Microsoft Office Suite.
You will work at the residential home in a fast-paced, deadline-driven environment. This individual may be required to work outside the 8:30 a.m. – 5:30 p.m. workday to staff events and offsite meetings throughout the year. These off-hour occasions are typically planned and known in advance.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The individual must have sufficient physical strength, mobility, and stamina to lift and/or move, and equipment up to 50 pounds on regular basis. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to stand; use hands and talk or hear. The employee is frequently required to walk; reach with hands and arms and stoop, kneel, crouch, or crawl. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Joyce Finley Foundation is committed to providing equal employment opportunities to all qualified job applicants and employees without regard to the following statuses: protected veteran; qualified individual with a disability; race; ethnicity; religion; gender; pregnancy; gender identity; national origin; age; genetic information; sexual orientation; or any other protected status in accordance with local, state, or federal laws.